events plan

thank you for choosing Benk + Bo to host your event! please fill in the events plan form below so we have all the details we need to ensure its a huge success. your events assistant will refer to this form during the event so include everything here that you want us to be aware of.

Type of event *
Check more than one if applicable
Date of event *
Date of event
Please describe the event in no more than three sentences. This is the description we will use on any social / web promotion we do for you at your request. You can email any accompanying images to events@benkandbo.com
Which spaces are you hiring? *
Select all that apply
Please give as much information as possible so we can ensure our Events Assistants are briefed in advance.
TIMINGS FOR EVENT
ARRIVAL AND SET-UP *
ARRIVAL AND SET-UP
Including set up and pack down
EVENT START TIME *
EVENT START TIME
EVENT FINISH TIME + PACK-DOWN *
EVENT FINISH TIME + PACK-DOWN
SLOT FINISH TIME *
SLOT FINISH TIME
Contact details
Name *
Name
http://
Phone *
Phone
ACKNOWLEDGEMENT OF VENUE TERMS
I will bring my own tea towels, blue roll and sanitisers I will remove any property/ decorations at the end of the event I will remove all rubbish after the event I will bring a phone to connect to the sonos music system I will bring my own glassware if crockery package is not included I will bring my own plates and cutlery if I have not hired the crockery package I will leave enough time within my slot to set up and and clear down after the event so I can ensure I leave the space in the condition I found it. I will not access other areas of the building of which I have not hired Any shortfall in minimum bar spend must be settled on the evening before departure.
Please check the box to confirm your acknowledgment *
Tell us anything we haven't covered here that we need to be aware of.

Venue comments

  • An additional fee of £50 per half hour is payable in the case of the event overrunning past the allocated time slot. This will apply if the event space and kitchen is not restored to the level of cleanliness and order by the end of the pre-booked slot. Please ensure the set-up and pack-down/is carried out within the pre-booked time slot.

  • Failure to complete the checklist to the required standard shall result in a cleaning fee of £200.

  • We provide an Events Assistant from Benk+Bo (which is included within the hire fee for the event). The Events Assistant will be available to provide access to the premises at the start of the booking and will run through the Events Checklist and procedures with you at the start time of your slot. The EA will be your point of contact during the event and is trained on building related queries and procedures. The EA will help you get set up with the sound system and set the mood of the lighting for the event, as well as assist you with moving any furniture during the set-up and pack-down (if applicable). The EA will oversee the pack-down and clean, ensuring the checklist has been completed to the correct standard and any breakages/overrunning have been accounted for