EVENTS AND ROOM HIRE TERMS & CONDITIONS

AT BENK & BO, 4-6 GRAVEL LANE, LONDON E1 7AU

BOOKINGS OF ANY OF THE FACILITIES AND SERVICES AT BENK & BO ARE ACCEPTED ON THE UNDERSTANDING THAT THE CLIENT, AS NAMED ON THE BOOKING FORM, ACCEPTS THESE TERMS AND CONDITIONS.

DEFINITIONS

‘THE VENUE’ MEANS ANY PART OF BENK & BO, 4-6 GRAVEL LANE, LONDON E1 7AU

‘BOOKING RESERVATION’ REFERS TO THE BOOKING DOCUMENT AND DETAILS PROVIDED BY THE CLIENT

‘EVENT’ MEANS THE EVENT TO BE HELD AT THE VENUE ON THE DATE OR DATES AGREED IN THE BOOKING RESERVATION

‘DEPOSIT’ MEANS THE AMOUNT PAID IN ADVANCE

‘THE CLIENT’ MEANS THE PERSON OR COMPANY DETAILED IN THE BOOKING RESERVATION

‘HIRE FEE’ MEANS THE AMOUNT AGREED IN THE BOOKING RESERVATION

‘FACILITIES’ MEANS ANY ROOM, SERVICES OR EQUIPMENT PROVIDED AT THE VENUE

‘SERVICES’ MEANS SERVICES PROVIDED TO THE CLIENT BY BENK & BO

‘BENK & BO’ MEANS BENK & BO BAKERY LIMITED AND / OR GLOBE STUDIOS LIMITED

BENK AND BO AGREE TO PROVIDE THE SERVICES (WHERE APPLICABLE) AND FACILITIES DESCRIBED IN THE BOOKING RESERVATION SUBJECT TO THE FOLLOWING:

PAYMENT

BOOKINGS ARE CONFIRMED FOLLOWING RECEIPT OF 50% OF THE HIRE FEE. ONCE WE RECEIVE AND ACCEPT THE COMPLETED BOOKING FORM WE WILL SEND YOU AN INVOICE FOR THE DEPOSIT AND HOLD THE RESERVATION FOR 7 DAYS PENDING PAYMENT OF THE DEPOSIT.

THE BALANCE IS DUE NO LATER THAN 7 DAYS BEFORE THE EVENT.

CANCELLATION

CANCELLATIONS MUST BE CONFIRMED IN WRITING

THE CLIENT SHALL PAY BENK & BO THE FOLLOWING CHARGES IN RESPECT OF THE HIRE FEE (CREDIT BEING GIVEN FOR THE AMOUNT OF THE DEPOSIT PAID):-

NOTICE OF CANCELLATION RECEIVED:

LESS THAN 72 HOURS PRIOR TO THE EVENT - 100% OF THE PRE-BOOKED TOTAL + STAFFING FEES

LESS THAN 7 DAYS PRIOR TO THE EVENT - 100% OF THE PRE-BOOKED TOTAL

BETWEEN 8-30 DAYS PRIOR TO EVENT - 50% OF THE PRE-BOOKED TOTAL

BETWEEN 31-60 DAYS PRIOR TO EVENT - 30% OF THE PRE-BOOKED TOTAL

BETWEEN 61-100 DAYS PRIOR TO EVENT - 10% OF THE PRE-BOOKED TOTAL

LIABILITY

BENK & BO SHALL NOT BE LIABLE TO THE CLIENT BY REASON OF ANY DELAY IN PERFORMING OR ANY FAILURE TO PERFORM ANY OF BENK & BO’S OBLIGATIONS IF SUCH DELAY OR FAILURE IS DUE TO ANY CAUSE BEYOND BENK & BO’S REASONABLE CONTROL INCLUDING (WITHOUT LIMITATION) GOVERNMENT INTERVENTION, STRIKES, ACTS OF GOD, NATIONAL OR LOCAL DISASTERS OR WAR OR ANY OCCURRENCE CAUSING THE WHOLE OR PART OF BENK & BO TO BE CLOSED TO THE PUBLIC. IN SUCH CIRCUMSTANCES THE CHARGES PAYABLE BY THE CLIENT MAY BE SUBJECT TO ABATEMENT BY A FAIR AND REASONABLE APPORTIONMENT.

BENK & BO DOES NOT ACCEPT LIABILITY FOR LOSS OR DAMAGE TO ANY OBJECT, EQUIPMENT, FURNITURE, STOCK OR OTHER PROPERTY OF ANY SORT BROUGHT ONTO THE PREMISES BY THE CLIENT OR THEIR GUESTS OR HIRED BY BENK & BO ON THE CLIENT’S BEHALF HOWSOEVER SUCH LOSS OR DAMAGE MAY OCCUR UNLESS AS A DIRECT RESULT OF BENK & BO’S NEGLIGENCE. ALL SUCH PROPERTY WILL REMAIN UNDER THE CARE AND CONTROL OF THE CLIENT AND IS ENTIRELY AT THE CLIENT’S OWN RISK.

BENK & BO SHALL HAVE NO LIABILITY TO THE CLIENT FOR ANY CONSEQUENTIAL LOSS TO THE CLIENT ARISING OUT OF OR IN CONNECTION WITH THE PROVISION OF THE FACILITIES AND SERVICES PURSUANT TO THE CONTRACT FORMED BY THESE TERMS AND CONDITIONS AND THE TOTAL LIABILITY OF BENK & BO FOR ANY OTHER LOSS OF THE CLIENT SHALL NOT EXCEED THE PRICE PAYABLE BY THE CLIENT FOR THE FACILITIES AND SERVICES.

THE CLIENT SHALL BE LIABLE FOR ANY LOSS, DAMAGE, PERSONAL INJURY OR DEATH ARISING OUT OF OR IN CONNECTION WITH THE EVENT, EXCEPT TO THE EXTENT THAT SUCH LOSS, DAMAGE ETC. IS CAUSED BY THE NEGLIGENCE OF BENK & BO, ITS SERVANTS OR AGENTS AND THE CLIENT INDEMNIFIES BENK & BO AGAINST ANY CLAIM BROUGHT AGAINST BENK & BO IN RELATION TO ANY SUCH MATTERS.

THE CLIENT SHALL BE LIABLE FOR ANY LOSS OR DAMAGE CAUSED TO THE VENUE AND THE PROPERTY, FURNISHINGS, PAINTINGS OR OBJECTS IN THE VENUE BY ANY ACT OR OMISSION OF THE CLIENT, ITS SUBCONTRACTORS OR GUESTS OF THE CLIENT, AND SHALL PAY TO BENK & BO ON DEMAND THE AMOUNT REQUIRED TO REMEDY ANY SUCH DAMAGE.

HEALTH AND SAFETY

THE CLIENT MUST TAKE INSTRUCTIONS FROM BENK & BO’S EVENTS MANAGER (OR THE NOMINATED STAFF MEMBER FOR THE OCCASION) WHILE EVENTS ARE IN PROGRESS.

DEDICATED PERSONAL SECURITY PROVISION FOR THE CLIENT AND THEIR EQUIPMENT CAN ONLY BE PROVIDED IF BENK & BO HAS BEEN NOTIFIED AND ADDITIONAL SECURITY HAS BEEN BOOKED. ANY INVITEE REQUIRING A HIGH LEVEL OF PERSONAL SECURITY (INCLUDING MEMBERS OF THE ROYAL FAMILY, FOREIGN DIGNITARIES AND GOVERNMENT MINISTERS) MUST BE NOTIFIED TO BENK & BO AT THE TIME OF THE BOOKING.

THE CLIENT MUST COMPLY WITH HEALTH AND SAFETY REGULATIONS. THE CLIENT SHALL NOTIFY BENK & BO IMMEDIATELY ON BECOMING AWARE OF ANY ACCIDENT OR INJURY OCCURRING AT THE VENUE. WHERE AN EVENT REQUIRES THE PROVISION OF SPECIAL FACILITIES, THE CLIENT SHALL COMPLY WITH ANY ADDITIONAL SAFETY REQUIREMENTS IMPOSED BY BENK & BO.

ALL ELECTRICAL EQUIPMENT BROUGHT INTO THE VENUE MUST HAVE A CURRENT PORTABLE APPLIANCE TEST (PAT) CERTIFICATE.

NOTE THAT THE PREMISES ARE NOT SUITABLE FOR CHILDREN UNDER THE AGE OF 5. IF SMALL CHILDREN ARE LIKELY TO ATTEND THEN THE CLIENT MUST PREPARE A DETAILED RISK ASSESSMENT AND MANAGEMENT PLAN TO BE AGREED WITH BENK+BO AT LEAST 15 DAYS BEFORE THE EVENT.

INSURANCE

THE CLIENT SHALL TAKE OUT BEFORE THE EVENT AND MAINTAIN DURING THE HIRE PERIOD PUBLIC LIABILITY INSURANCE IN RESPECT OF ITS LIABILITIES UNDER THESE TERMS AND CONDITIONS FOR AN AMOUNT OF COVER NOT LESS THAN 5 MILLION POUNDS STERLING.

THE CLIENT SHALL NOT DO ANYTHING WHICH MIGHT VITIATE ANY INSURANCE EFFECTED IN RESPECT OF THE VENUE.

FEES PAYABLE

IN ADDITION TO THE CONDITIONS ALREADY SPECIFIED, THE CLIENT SHALL BE LIABLE TO COMPENSATE BENK + BO UNDER THE FOLLOWING CIRCUMSTANCES:

FAILURE TO CLEAN AND REMOVE ALL RUBBISH FROM THE FACILITIES FOLLOWING THE HIRE PERIOD SHALL RESULT IN A CLEANING FEE OF £200.

FAILURE TO DECLARE BREAKAGES OR DAMAGES TO THE FACILITIES AND/OR EQUIPMENT WITHIN 24 HOURS WILL RESULT IN A £20 FEE PLUS THE COST OF REPAIRING ANY DAMAGE INCURRED.

FAILURE TO HAVE DEPARTED THE FACILITIES WITHIN THE PRE-BOOKED TIME SLOT WILL RESULT IN AN UNPLANNED OVERTIME FEE OF £50 PER HALF HOUR.

BAR SERVICE (WHERE APPLICABLE)

IF CONFIRMED BY THE CLIENT, BENK + BO WILL PROVIDE A BAR SERVICE SUBJECT TO THE FOLLOWING CONDITIONS:

A MINIMUM TOTAL SPEND OF £250, WITH ANY SHORTFALL PAYABLE BY THE CLIENT IN ADDITION TO THE BOOKING FEE.

PURCHASES OF BEVERAGES ARE PAID AT THE TILL AT THE END OF THE EVENT UNLESS ALTERNATIVE PRE-PAYMENT TERMS ARE AGREED.

CATERING (WHERE APPLICABLE)

BENK & BO CANNOT GUARANTEE THAT ANY OF OUR PRODUCTS ARE SAFE TO CONSUME FOR PEOPLE WITH PEANUT, GLUTEN, MILK, EGG, LUPIN, NUT, SOYA, SESAME SEED, MUSTARD, WHEAT OR SULPHUR DIOXIDE ALLERGIES. THIS ALSO APPLIES TO FOOD PROVIDED BY THIRD PARTIES.

THE CLIENT SHALL ACCEPT FULL LIABILITY FOR ADVERSE REACTIONS TO FOOD CONSUMED BY GUESTS WHILST ON THE PREMISES AND UNDERTAKES TO ENSURE THE VENUE HAS BEEN INFORMED OF ANY DIETARY REQUIREMENTS PRIOR TO AN EVENT.

THE CLIENT WILL ENSURE THAT ANY CUSTOMERS OR GUESTS WITH FOOD ALLERGIES ARE MADE AWARE OF THIS RISK OF CONSUMING FOOD ON OR FROM THE PREMISES.

BENK & BO WILL NOT ASSUME ANY LIABILITY FOR ADVERSE REACTIONS TO FOOD CONSUMED, OR ITEMS ONE MAY COME IN CONTACT WITH WHILE EATING PRODUCTS.

BENK & BO ARE ABLE TO ACCOMMODATE SOME DIETARY REQUIREMENTS AND FOOD ALLERGIES UPON REQUEST SO DO GET IN TOUCH IF YOU HAVE SPECIFIC QUESTIONS OR CONCERNS.

THE CLIENT WILL INFORM BENK + BO CATERING OF ANY CHANGES TO THE NUMBERS OF FOOD BOOKINGS NO LESS THAN 5 WORKING DAYS BEFORE THE EVENT. AFTER THIS POINT CATERING WILL BE CHARGED AT THE PRE-AGREED PRICE REGARDLESS OF THE ACTUAL NUMBERS OF ATTENDEES.

GENERAL

THE CLIENT WILL ENSURE THAT ADVERTISING AND PUBLICITY MATERIAL FOR THE EVENT DOES NOT IMPLY THAT THE EVENT IS ENDORSED OR ORGANISED BY BENK & BO WITHOUT THE PRIOR WRITTEN APPROVAL OF BENK & BO.

NO VARIATION TO THESE TERMS AND CONDITIONS SHALL BE EFFECTIVE UNLESS AGREED IN WRITING AND SIGNED ON BEHALF OF BENK & BO AND THE CLIENT.

ANY NOTICES TO BE GIVEN UNDER THESE TERMS AND CONDITIONS MUST BE GIVEN IN WRITING.

THESE TERMS AND CONDITIONS SHALL PREVAIL OVER ANY CONDITIONS OFFERED BY THE CLIENT.

THE CLIENT MAY NOT ASSIGN, TRANSFER OR SUBCONTRACT ITS RIGHTS AND/OR OBLIGATIONS UNDER THESE TERMS AND CONDITIONS WITHOUT THE PRIOR WRITTEN CONSENT OF BENK & BO.

IF THE EXPRESSION OF INTEREST SUBMITTED BY THE CLIENT INCLUDES MORE THAN ONE PERSON THOSE PERSONS SHALL BE JOINTLY AND SEVERALLY LIABLE UNDER THESE TERMS AND CONDITIONS.

THESE TERMS AND CONDITIONS SHALL BE GOVERNED AND CONSTRUED IN ACCORDANCE WITH ENGLISH LAW AND EACH PARTY AGREES TO SUBMIT TO THE NON-EXCLUSIVE JURISDICTION OF THE ENGLISH COURTS AS REGARDS ANY CLAIM OR MATTER ARISING.

BENK & BO IS A NON-SMOKING VENUE AND E-CIGARETTES MUST NOT BE USED WITHIN THE VENUE.

NO ALTERATIONS MAY BE MADE TO THE APPEARANCE OF THE HIRED SPACE WITHOUT THE PRIOR AGREEMENT OF THE EVENTS MANAGER. AFFIXING TO WALLS/SURFACES IS NOT PERMITTED. THE EVENTS MANAGER RESERVES THE RIGHT TO REMOVE ANY UNAUTHORISED ITEMS AND CHARGE AT COST FOR ANY DAMAGE INCURRED.

ALL DELIVERIES MUST BE PRE-ARRANGED WITHIN THE AGREED HIRE PERIOD. COMPANY NAME AND NOTICE OF ITEMS TO BE DELIVERED MUST BE PROVIDED TO THE EVENTS MANAGER AT LEAST 24 HOURS IN ADVANCE OF THE EVENT.

THE CLIENT ACKNOWLEDGES THAT NO RELATIONSHIP OF LANDLORD AND TENANT IS CREATED BETWEEN THE CLIENT AND BENK & BO BY THIS AGREEMENT AND THAT BENK & BO RETAINS CONTROL POSSESSION AND MANAGEMENT OF THE VENUE AND THE CLIENT HAS NO RIGHT TO EXCLUDE BENK & BO FROM THE VENUE.

THE CLIENT AGREES AND UNDERTAKES TO INDEMNIFY BENK & BO AND KEEP BENK & BO INDEMNIFIED AGAINST ALL LOSSES, CLAIMS, DEMANDS, ACTIONS, PROCEEDINGS, DAMAGES, COSTS, EXPENSES OR OTHER LIABILITY IN ANY WAY ARISING FROM:

THIS AGREEMENT;

ANY BREACH OF THE CLIENT'S UNDERTAKINGS; AND/OR

THE EXERCISE OF ANY RIGHTS GIVEN TO THE CLIENT.

AT THE END OF THE HIRE PERIOD THE CLIENT SHALL REMOVE FROM THE VENUE ANYTHING WHICH THE CLIENT HAS BROUGHT INTO THE VENUE FOR THE PURPOSES OF OR IN CONNECTION WITH THE EVENT AND SHALL ENSURE THAT ALL ROOMS USED ARE CLEAN, UNDAMAGED AND FREE FROM RUBBISH. IN PARTICULAR, THE CLIENT SHALL REMOVE RUBBISH TO THE RED MARKED BINS IN THE CAR PARK. BOTTLES AND CARDBOARD MUST BE SEPARATED AND PLACED IN THE RELEVANT RECYCLING BINS.